Instructions for Authors

MEMORIE della Società Astronomica Italiana is a professional journal devoted exclusively to the publication of Conference Proceedings and invited review papers. As a norm, review papers are published as part of issues dedicated to single specialized topics. All papers should be written in English.

Proposing to publish
Conference organizers and proceedings editors seeking to publish in this journal should send an e-mail to the Editor stating the title and date of the conference, a short scientific rationale (1 page maximum) for the conference and a tentative list of speakers. They should also indicate a date by which they guarantee to have the proceedings volume ready.

The acceptance stage
The material sent to the Editor is circulated among the Scientific Advisory Board. The Editor and the Scientific Advisory Board will communicate, within one month, whether or not the proposed proceedings are suitable for publication in this journal. The decision will concern the scientific merit of the conference as well as the technical possibility of producing a timely publication, thus taking into account previous commitments of the MEMORIE . A proceedings volume is then at this stage provisionally accepted for publication and it is assigned a time-slot for publication, together with a deadline by which the volume must be delivered to the editorial office. It is assumed that any material submitted for publication is original and its copyright belongs to the author. In case this were not the case, the fact should be notified to the Editor, and it is the author's responsability to obtain permission to publish material already published elsewhere. Failure to notify the Editor of the presence of copyrighted material in an article may lead to the rejection of the paper. Once the volume is delivered it will be reviewed by the Editor and the Scientific Advisory Board to check that it is consistent with what was proposed and that it meets the required scientific standard. If the scientific standards are not met, the volume or parts of it, could be rejected at this stage. The volume will be also checked by the editorial staff to verify that it meets the required typographic quality; if not it will be sent back to the volume editor for amendment. If the deadline is not met the time-slot assigned to the volume is considered to be lost and its publication is shifted to the next available time-slot; the resulting delay in publication is unpredictable.

Preparing the manuscripts
The volume editor will provide the editorial office with the articles in the form of LA T E X2e files using the document class mem.cls , available from the journal's web site or directly from the Editor. You may download the macro together with example files as a single tar gzipped file. If you have some problems in downloading this file, do not hesitate to send an e-mail to the Secretary who will try to help you.
The articles will be typeset in a two column format except for articles containing long mathematical formulae. It will be the decision of the editorial staff whether a given article is typeset in one or two column format. The document class mem.cls has been derived from the document class aa.cls of Astronomy & Astrophysics , with kind permission of EDP Sciences . The style is the same of that of Astronomy & Astrophysics, and the bibliography should be typeset using the package natbib.sty and the style aa.bst . Figures will be only accepted in postscript or encapsulated postscript. The LA T EX2 e source code must include the commands necessary for inclusion of the figures. L A T E X2 e files which fail to compile or to produce an output compatible with the journal style will be sent back to the volume editor for amendment.

Costs for authors
There is no charge for publication in the MEMORIE up to a maximum of 100 pages; pages in excess of this limit will be charged 20.00 EUR (+4%IVA) each. Colour figures, will be charged separately on a case by case basis.

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